Convinced that the Postgraduate programmes would strengthen and reinforce the undergraduate programmes of the University, Senate in 1982 created the School of Postgraduate Studies and empowered it to commence the postgraduate programmes of the University.

A Committee on postgraduate studies was constituted and was mandated to plan and work out the details for regular postgraduate programmes. The programme took off during the 1983/84 session in three faculties of the defunct Anambra State University of Technology: Faculty of Biological Science, Faculty of Physical Sciences and Faculty of Engineering with a total student enrolment of less than ten and consisting mainly of graduate assistants employed in the various departments: of these faculties.

By the 1986/88 session, Senate had approved postgraduate programmes for postgraduate Diplomas, Master’s and Doctorate degree in seven faculties namely: Applied Biological Sciences, Applied Physical Sciences, Education, Engineering, Management Sciences, Agricultural and Environmental Sciences The total student enrolment rose to one thousand and twenty-two.

The total Postgraduate student population in the 1992/93 session was about one thousand. The drop in the postgraduate student population from that in the 1985/86 to one thousand in 1992/93 session was due to the creation of New Anambra State and the subsequent establishment of the Nnamdi Azikiwe University using Awka, and Nnewi Campuses of the defunct ASUTECH as nucleus of the new University

The Postgraduate Programmes of the Enugu State University of Science and Technology are aimed at providing graduate training in selected disciplines and are directed towards solving some of those Nigerian problems which are within its means to tackle The areas of study are designated from time depending on the availability of suitable staff, equipment, library and other facilities Practical solutions will be sought at all times, but theoretical contributions which are shown to be of immediate relevance will also be encouraged.

The university recognizes that the individual teacher or researcher is at the core of all advances in all field of learning It further recognizes that a graduate programme can only provide a framework for an apprenticeship between the teacher researcher under whom to learn It is also the reason why the University places a high premium on the quality of its staff.

The Nigerian society is highly dynamic, hence its need and problems are also constantly changing. The University through its graduate programmes hopes not only to identify itself with the problems inherent in these changes, but also to induce positive changes in that sector of the Nigerian society which it can reach.

The university does not see the task it has set itself easy, either in the definition of the problems or in the prosecution of their solution. True to its recognition of the pivotal role of the individual and its supreme belief in the abundance of able Nigerians, it warmly welcomes within its fold, Nigerians and other nationals who share its philosophy, and are willing to devote themselves to solving these problems. In the graduate programmes of the University, self reliance is not an empty slogan, but its watchword.

The graduate programmes of the Enugu State University of Science and Technology will be undertaken eventually by all disciplines in the University to solve societal problems.

• The programme shall be known as and called Post Graduate Programme of the Enugu State University of Science and Technology.
• Administration: The programme shall be administered by a school to be known as the “School of Post Graduate Studies”. The organisation structure of the School is shown in fig. 1

SENATE

Fig. 1: Organization Structure of the School of Post Graduate Studies

Quorum: The quorum for any meeting of the Board Of the School of Postgraduate Studies shall be one-quarter of the Membership which must include the Dean of the School

• To make recommendations to Senate in respect to the regulations of studies for higher degrees;
• To present for Senate approval, recommendations for admission to higher degree programmers from departments and faculties;
• To make recommendation to Senate on all other matters relating to Postgraduate Studies in the University.

The Board shall :

• Receive and recommend to Senate, submissions on admissions research projects abstracts, supervisors, and external examiners
• Examine graduate curricula and examination programme submitted for recommendations to Senate
• Receive each candidate s detailed programmes and progress reports for purposes of monitoring the candidates’ progress;
• Recommend to Senate, candidates whose studies shall be terminated or upgraded;
• Advise Senate on candidates whose programme required period of studies outside the University;
• Assess and recommend to the Vice-Chancellor students for graduate studies scholarships, graduate assistantship, fellowships, stipends and other awards

• The Board of the School of Postgraduate Studies shall meet normally. once a month or as otherwise stipulated in the University Calendar
• Notice for regular meetings of the Board shall be circulated with published agenda, seven days in advance;
• An emergency meeting of the Board may be called by the Dean. The purpose of such a meeting shall be the only business of the day,
• The quorum for the transaction of any business at a meeting of the Board shall be one-quarter (or the nearest whole number) of the total membership;
• If a quorum is not formed one. Hour after the scheduled time of the meeting; that meeting shall stand adjourned sine die.

FACULTYPOSTGRADUATE COMMITTEE

COMPOSITION

• Coordinate and control the quality of all graduate work in Faculty,
• Recommend to the Board of the School of Postgraduate Studies the appointment ‘of supervisors;
• Recommend new graduate programme originating: from the departrnents
• Receive annual progress reports from current post graduate students and comment by their supervisors and forward same with recommendations to the Board, School of Postgraduate Studies, recommend candidates for the award of graduate assistantships and fellowships and the award of higher degrees and graduate diploma to the Board of the School of Post graduate Studies,
• Recommend to the Board of Postgraduate Studies the extension of programmes for postgraduate students who need to undertake part of their work in other institutions in Nigeria or abroad,
• Recommend External and Internal Examiners to the Board of the School of Postgraduate Studies,
• Receive course work results from department and recommend such results to the Board of the School of Postgraduate Studies,
• Recommend to the Board School of Postgraduate Studies candidates for admission to postgraduate studies,
• Deal initially with all matters involving examination malpractice and forward the complaints to the Registrar through the Secretary of the Postgraduate School,
• Receive all corrected theses, dissertations as well as examination results and forward same to the Dean of Postgraduate Studies,
• Periodically review all postgraduate programmes in the Faculty,
• Promote group and multi-disciplinary research programmes in the Faculty,
• Carry out any other functions assigned to it by the Board, School of Postgraduate Studies

COMPOSITION

There shall be a Departmental Postgraduate Studies Committee Comprising The Head of Department who shall be the Chairman provided he is of the rank of a Senior Lecturer or above If the rank of the Head of Department is below the rank of a Senior Lecturer, a Chairman shall be selected from the departmental staff of the rank of Senior Lecturer or above from all academic Staff involved in the

Postgraduate programmes in the departments; -.

The office of the Head of Department shall provide the Departmental Studies
Committee with the secretarial services and other needed support

TERMS OF REFERENCE

• Conduct, coordinate and control postgraduate teaching and research in the Department;
• Enforce regular attendance by students at the graduate research seminars,
• Review applications for postgraduate admissions and make recommendations to the Faculty Committee;
• Promote group and multi disciplinary research programmes in the department as necessary,
• Recommend the appointment of supervisors to the Board School of Postgraduate Studies through the Faculty
• Recommend the appointment of members of the Board of Examiner-s to the Board, School of Postgraduate Studies through the Faculty Postgraduate Committee,
• Recommend External Examiners to the Board, School of Postgraduate Studies through the Faculty Committee,
• Conduct examination in accordance with-the timetable approved by Senate;
• Carry out any other functions assigned to it by the Board, School of Postgraduate Studies; -

POSTGRADUATE DIPLOMAS

The University offers Postgraduate Diploma Programmes in:

Faculty of Agriculture

• Agricultural Economics & Extension
• Animal Science
• Food Science and Technology
• Soil Science

The University offers the following Masters and PhD Programmes in:

(a) Faculty of Agriculture

Master of Science (MSc and Doctor of Philosophy (PhD) in the following departments:

• Agricultural Economics and Extension
• Animal Science
• Food Science and Technology
• Soil Science

(b) Faculty of Applied Natural Sciences

Master of Science (M.Sc) And Doctor of Philosophy (PhD) in the following departments:

• Applied Biology
• Applied Microbiology and Brewing
• Geology and Mining
• Industrial Chemistry
• Industrial Physics

(c) Faculty of Education

Master of Science (M.Sc) and Master of Education (M.Ed) and Doctor of Philosophy (Ph. D) in the following concentrations:

• Technical Education (M.Sc, PhD)
• Health and Physical Education (M.Sc, PhD)
• Educational Administration and Supervision (M.Ed, PhD)
• Guidance and Counseling (M.Ed, PhD)
• Adult Education (M.Ed)

(d) Faculty of Engineering

• Master of Engineering (M.Eng) in Agricultural Engineering
• Master of Engineering (M.Eng) and Doctor of Philosophy (PhD) in Chemical Engineering
• Master of Engineering (M.Eng) in Civil Engineering
• Master of Engineering (M. Eng) and Doctor of Philosophy (Ph. D) in Computer Engineering
• Master of Engineering (M.Eng) and Doctor of Philosophy (PhD) in Electrical/Electronic Engineering
• Master of Engineering (M.Eng) and Doctor of Philosophy (PhD) in Mechanical/Production Engineering
• Master of Engineering (M.Eng) and Doctor of Philosophy (PhD) in Metallurgical/Materials Engineering

(e) Faculty of Environmental Sciences /h4>

• Master of Science (M. Sc) in Architecture
• Master of Science (M. Sc) in Environmental Management
• Doctor of Philosophy (PhD) in Environmental Management
• j-Master- of Urban and Regional Planning (MURP) and Doctor of Philosophy (PhD)

(f)Faculty of Management Sciences

• Accountancy (MBA, PhD)
• Banking/Finance (MBA, Ph.D)
• Business Administration (MBA, PhD)
• Master of Public Administration (MPA)
• Mass Communication (M.Sc, PhD)
• Insurance and Risk Management (MBA, PhD)
• Co-operative and Rural Development (M.Sc., PhD)

(g) Faculty of Social Sciences

• (M.Sc, PhD) in Political Science.
• (M.Sc, PhD) in Economics
• (M.Sc,Ph.D) in Sociology/Anthropology
• (M.Sc, PhD) in Psychology

The following guideline must be met by any department that intends to mount postgraduate programmes.

• Quality and Number of Available Staff for any Department to start a Postgraduate Programme;
• t must have sufficient number of staff to satisfy the Senate requirement for adequate supervision of Higher Degrees.
• It should show evidence of continuity and the School of -Postgraduate Studies reserve the right to send a visitation to any department wanting to mount a higher degree programme- to evaluate its preparedness.
• Where laboratories are a pre-requisite there must be evidence of reasonable adequacy of laboratory resources provided by the Department
• It must inform the Senate through the Faculty Postgraduate Studies and School of Postgraduate studies, and make a case along the following lines at least one calendar year in advance of the actual commencement of the programme.
• Number of staff (Ratio of staff to students)
• Adequacy of accommodation
• Availability of Library Facilities
• Higher Degree Curriculum

ADMISSIONS

Method of Application :

• Application for admission into courses of study leading to postgraduate degrees or diplomas must be on prescribed forms approved by the Board of Postgraduate Studies (hereinafter referred to as the Board) The forms shall be obtained from the Secretary, School of Postgraduate Studies, on payment of the prescribed application fee.
• Applications shall normally be made in response to official advertisement to that effect in national newspapers The advertisements shall specify the programme for which admissions are to be made.
• It is the responsibility of the candidate seeking admission to ensure that all the information and documents required in the prescribed forms are supplied to reach the Secretary, School of Postgraduates Studies not later than the advertised deadline.

Eligibility

• A candidate seeking admission into a higher degree or diploma programme shall normally be
  1.a graduate of the University or of other Universities recognised by the Senate of the University
  2.a person who holds a relevant professional qualification approved by Senate on recommendation of the Board.
• Notwithstanding section 6.1.2(a) above, a candidate may be required as a condition for admission to undergo such tests as may be prescribed by the University Department or Departments concerned with his prop sed work or to take such other pre-requisite or concurrent studies and examinations as may be prescribed, subject to the overall control of the Board.
• A candidate without any previous Master’s Degree in the discipline into which admission is being sought shall be admitted only to a postgraduate diploma or Master’s Degree programme primarily by coursework.
• A candidate with a master’s degree of the University or of other Universities recognized by the Senate of the University may be admitted to the PhD degree programme.

Mode of Study

A candidate may be offered admission to pursue a programme of study either on full-time or part-time basis. Full time admission can be offered only to candidates who satisfy the School of Postgraduate Studies that they are not in full-time employment, or that they have been released by their employers to undertake full-time studies.

False Declaration

Any candidate found to have made a false declaration with regard to section 6.1.1(a), c, 6.1.2(a) and 6.1.3, shall be asked to withdraw from the University

Approval of Admission

Admission shall be made by the Board of Postgraduate Studies on the recommendation of the appropriate Faculty Postgraduate Committee. The decision, of the Board shall be subject to Senate approval.

Offer and Acceptance’ of Admission

• Candidates offered admission shall be notified in writing the Secretary School of Postgraduate Studies.
• The offer of admission made in accordance with section 6,. 1 6(a) above shall’ be provisional and individual candidates shall be required to:
  1.accept the offer Of admission in writing on the prescribed forms and pay the prescribed acceptance fees, within the specific deadline, and
  2.comply with any other conditions that may be contained in the admission letter.
• (c) Any provisional offer of admission not accepted as prescribed in section 6.1.6(b) above shall be deemed to have lapsed.

DEFERMENT OF ADMISSION

• A candidate offered admission is required to take up the offer in the particular year it is made and the Board shall not normally entertain requests for deferment of admission.
• A candidate who desires to commence study in a year other than that, in which an offer of admission has been made by the Board, shall be required to apply afresh for admission and comply with section 6.1.1.
• In very exceptional circumstances, however, the Board may entertain .requests for deferment of admissions. The Board shall consider each case in its on merit but shall not normally entertain cases which do not meet the minimum conditions specified in section 6.1.2(a).
• An application for deferment of admission under the provisions of section 6.2(c) must ensure that his application
  1. reach the Secretary, School of Postgraduate Studies at least one week before the Matriculation Ceremony for the particular year the offer of admission was made;
  2.be accompanied by evidence of formal acceptance of provisional offer of admission;
  3. show documentary evidence that the circumstances which have warranted the application for deferment did not exist at the time the candidate was applying for admission;
  4.not to be for a period exceeding one academic session.

Procedure

• a fresh student shall register in the School of Postgraduate Studies.
• Registration shall be on the prescribed forms approved by the Board.
• The procedure for fresh registration shall consist of the following:

• payment of all prescribed fees;
• presentation of the originals of Bursary receipts, SSCE, GCE “0” Level and other academic credentials claimed by the student on the application forms. and the NYSC discharge or exemption certificates to the Secretary, School of Postgraduate Studies;
• obtaining the prescribed registration forms from the Secretary, School of Postgraduate Studies and carefully completing same;
• endorsement of the farms by the appropriate course lectures/supervisors, Heads of Departments and Deans of Faculties;
• return of all completed forms together with photocopies of Bursary receipts and of documents presented in (ii) above to the Secretary, School of Postgraduates Studies.

Deadline

• all registration formalities shall be completed not later than two weeks’ before the matriculation ceremony for the particular session for which admission is made.
• Candidates who fail to register within the prescribed period shall’ be deemed to have forfeited their admission offers.

MATRICULATION

• A fresh postgraduate student who is not an alumnus or alumna of ESUT becomes a bona fide student only after matriculation. Such a student must therefore take the matriculation oath on the formal Matriculation Day and sign the matriculation register and/or other prescribed matriculation documents.
• ( Fresh Postgraduate students who are alumni or alumnae of this University shall not undergo fresh matriculation formalities. .
• Each newly admitted alumnus/alumna postgraduate student and, freshly matriculated postgraduate student shall be assigned a, postgraduate matriculation number. The matriculation number shall be used as student’s identification number for all formal purposes -including exanimations.

CONCURRENT REGISTRATION

• A student shall not register concurrently for: -
  (i) more than one postgraduate programme of this University
  (ii) a postgraduate programme and undergraduate programme of University.
• Any student w breaches section 6.5(a) shall forfeit his/her studentship in the postgraduate programme.

RENEWAL OF REGISTRATION BY OLD STUDENTS

• All students must renew their registration, including payment of prescribed fees, at the beginning of each session until the completion of their postgraduate programmes.
• The process of registration shall be exactly as prescribed in section 6.3(c)
• Old students shall complete their registration formalities within two weeks of the beginning of the session.
• In exceptional cases, late registration may be entertained but only on payment by the candidates of appropriate fines approved from time to time by Senate.
• A student who fails to renew his/her registration in any one academic session shall be deemed to have voluntarily withdrawn from the programme.

• A postgraduate student’s registration is deemed to have lapsed if he/she fail to
  (1)renew his/her registration in any one session as prescribed in section 6.6; (ii) submit himself/herself for examination at the expiration of the maximum period approved for the programme;
  (iii) complete the requirements for the award of the degree or diploma within the approved period..
• A lapsed registration may be reactivated by the Board only if the candidate shows sufficient cause why his/her registration shall not remain lapsed. The candidate shall present his case in form of a written application channeled through the Department and Faculty to the Postgraduate School.
• In addition to any other conditions that may be prescribed by the Board in granting the application for reactivation of registration, the candidate shall:
  (i) complete all registration formalities prescribed in section 6.6(a), and (b), including payment of any outstanding fees;
  (ii) pay a fine prescribed by Senate
• A registration that has lapsed for over two academic sessions shall not be reactivated.

SUSPENSION OF STUDIES

• A registered student may be allowed for good cause to suspend his/her studies for not more than one calendar year.
• Application for suspension of studies shall be on prescribed forms approved by the Board. The forms shall be obtained from the Secretary, School of Postgraduate Studies on payment of the prescribed application fees In addition the candidate shall pay a fee prescribed by Senate for the period of suspension of studies.
• The Board shall normally not entertain applications for a retrospective suspension of studies.
• A student whose programme of studies has been suspended in accordance with section 6.8 (a) and (b) above can reactivate such a programme by:
  (i) completion of reactivation of programme form obtainable from the Secretary, Postgraduate School; and
  (ii) renewal of registration as prescribed in section 6.6(b) above.

CHANGE OF MODE OF STUDY

• A student who was admitted to pursue a postgraduate programme on a part-time or full-time basis and was so registered, may be allowed to change from part-time to full-time registration, or vice versa, if the Board is satisfied that the request has merit.
• Application for a change of mode of study shall be in writing and must be accompanied by documentary evidence in support of the stated reasons for requesting change
• Only in exceptional cases shall the Board entertain a request for change of mode of study from a fresh student who has not completed all registration formalities
• ( In addition to any other conditions that may be specified by the board in granting the request, the candidate shall any difference in fees arising from the change in registration.
• A student who has changed his/her mode of study shall spend such further period on the programme as shall be determined by the department.

CHANGE OF PROGRAMME OR COURSE OF STUDY

• A student once registered for a particular programme or course of study shall not be allowed to change from: (i) a diploma programme to a degree programme, and vice versa;
  (ii) a diploma or degree programme in one Department to another diploma or degree programme in another Department.
• Subject to section 6. 10a(i) above, the Board may allow a fresh student who was admitted to pursue a course of study in a specific area of specialization in particular Department to change from that area of specialization to another within the same Department provided that: (i) the candidate has formally registered with the school of Postgraduate Studies and paid all the fees prescribed for the course of study into which admission was made;
  (ii) the Departmental Postgraduate Committee is satisfied that the candidate can benefit from the change and, where applicable, that a. suitable supervisor is available;
  (iii) in the case of diploma and master’s degree primarily by coursework and written examination, the request for a change in area of specialization is made before the close of registration for fresh students in particular academic session;
  (iv) in the case of research degree,, the applications made within twelve weeks of commencement of registration.
• Application for a change of area of specialization under the provisions, of section 6.10(b) above shall be on the prescribed forms.

WITHDRAWAL AND ADDITION OF COURSES

• A student who has completed all registration formalities may be allowed to withdraw from or add, on a course provided that the application is made before one quarter of the duration of the course.

COURSES

• A programme of postgraduate study shall be divided into courses each of which shall be assigned an appropriate number of credit units. Involvement of an external examiner shall be as prescribed to the Various Categories of Postgraduate Programmes. -
• A student is required to present himself/herself for examination in all the courses for he/she is registered.
• In order to-be eligible for examination in a particular taught course, a-student shall have attended a minimum of 75% of the total periods of formal instruction delivered for the course. Attendance requirement shall be calculated taking into accounts all types of instructions used in the course.
• Each course shall be graded out of a 100 marks
• The minimum pass mark for a course shall be 45 % as prescribed for the various categories of postgraduate programmes.
• A student who fails to obtain the minimum pass mark in any examination of a taught course shall be required to repeat the course within: the period of study approved forthe programme.
  (1) In the case of project report/dissertation/thesis, where
  (i) minor or moderate corrections have been prescribed by the examiners, the correction have to be effected and duly certified within three months from the - date of the oral examinations.
  (ii) the examiners’ reports recommends a second oral examination Jre-examination by all examiners, the revised version of the report (howsoever called) shall be submitted for re-examination not earlier than four months or such other longer intervals as the Board may approve on the recommendation of the examiners;
  (iii) the report is rejected, that is to say, the examiners return a verdict of outright failure, the project report/dissertation/thesis shall not be re-submitted -for the particular programme
• An oral examination shall be conducted only if in the view of the, external and internal examiners the project/dissertation/thesis merits an oral examination.
  (1) An external examiner shall not be below the rank of Senior Lecturer of any reputable• University/Research Institute.
• Without prejudice
  (1) above, no student shall be allowed to present himself for an examination (whether written or oral) unless he/she is cleared in writing by die School of Postgraduate Studies.
• The Secretary, School of Postgraduate Studies shall maintain for each student an Academic Record/Card on which course examination results and other relevant information on the student’s academic performance shall be recorded. The card shall be lodged in each student’s file.

FINAL ASSESSMENT FOR GRADUATION

• Final assessment for graduation shall be undertaken only when all the taught courses have been examined and the project report/dissertation/thesis completed and certified by examiners.
• The final result shall be based on results of all compulsory courses and such number of elective courses as to make up the minimum credit requirements for graduation.
• The minimum credit unit required for graduation from postgraduate programmes done primarily by coursework shall be: (i) 30 credit units for postgraduale diploma
  (ii) 30 credit units for master’s degree programme. -
• Where the minimum credit units requirement for - graduation -prescribed by a Department for a programme is inconsistent with section 7.4 (c), the above regulation shall prevail and the Departmental requirements shall to that extent be void.
• The final assessment for all postgraduate programmes shall include an oral examination.
• Credit units earned in remedial courses taken under section 6.1.2(b) shall be recorded in candidate’s transcript and permanent record.
• Final assessment shall be done by a Board of Examiners whose membership shall include at least one external examiner.
• In case of conflict in the report of the internal - assessment panel, the external examiner’s evaluation shall prevail.

DURATION OF PROGRAMME OF STUDY

• (a) No postgraduate programme shall be valid unless it prescribes a minimum duration and maximum duration of study for the award of a degree or diploma. The minimum and maximum durations of study for the various categories of postgraduate programme shall be as prescribed in Regulations Applicable to the •Various Categories of Postgraduate Programmes of this Regulation’s (b) Where a student is unable to completes requirements for graduation within the maximum duration bf study prescribed for the programme, section 6.7a(iii) shall apply.

EXTENSION OF NORMAL DURATION OF STUDY

• The Board may, for good cause, grant an extension to a student who has exhausted the normal duration of study but has not met the minimum requirement for graduation.
• An application for an extension of the duration of study shall be on prescribed forms. The forms shall be obtainable from the Secretary, School. of Postgraduate Studies on payment of an extension application fee prescribed by the Board.

ELIGIBILITY TO TEACH AND EXAMINE POSTGRADUATE COURSES

• No lecturer shall teach and examine a course in a postgraduate programme unless his highest academic qualification is the same or higher than the academic qualification to be awarded to graduands of that programme.
• Subject to section 7.7(a) above, the following shall be eligible to teach and examine postgraduate courses.
  (i) Postgraduate doctorate degree holders who have at least one year post-doctoral teaching and research experiences at the University level; V
  (ii) master’s degree holders who have at least three years teaching and research experience at the University level. Such teachers shall normally be of the rank of Lecturer Grade One and shall not be pursuing a postgraduate degree or V diploma studies under supervision in this University or in any other University.
  (iii) In exceptional circumstances, other categories of staff approved by the Board to participate in specialized postgraduate programmes.
• Consequent upon section 7.7(b) above, Departmental Postgraduate Committee shall, shortly before the beginning of each academic session, submit for the approval of the Board, a list of members of staff qualified: to teach and examine the various postgraduates courses run by the particular Department.
• Where the number of teaching staff on ground in the Department is inadequate, the Board may suspend the teaching of the relevant courses for which there are no qualified teachers.

ELIGIBILITY TO SUPERVISE POSTRADUATE
PROJECT/DISSERTATION/THESIS

• No lecturer shall supervise a post-graduate research project, research. Dissertation or thesis, Unless he himself has, successfully undergone supervised postgraduate research training at the same or higher level than the one being pursued by the student he is to supervise. -
• Subject to section 7.2(I) above, the following shall be eligible to supervise a postgraduate project/dissertation/thesis:
  (i) Lecturers who have a minimum of three years post-doctoral research and teaching• experience at the University level and must have published at least one journal paper in the last three years.
  (ii) Lecturers who have a minimum of three years post M. Phil/Master’s degree by research and teaching experience at the University level. Such lecturer shall be of rank of Senior Lecturer and above, shall not be a higher research degree candidate in this or any other University and must have published at least one journal paper in the last three years.
  (iii) lecturers who have master’s degree done not primarily by research and who are of the rank of Lecturer Grade One and above provided that such teachers are not themselves higher degree candidates under supervision in this or any other University. Such lecturer shall have a minimum of three years postmaster’s degree research and teaching experience at’ the University level and must have published at least one journal paper in. the last three years.
  (iv) Research fellows with doctorate degrees who are associate lecturers or teach courses under section 7.7b(iii) above, and who have a minimum of four years research experiences at University level except that, they shall be of the rank of Senior Research Fellow and above and shall supervise the student jointly with a qualified member of the teaching, staff.
• Notwithstanding the provision of section 7.8(a) and 7.8(b) above, only a Reader or Professor with a doctorate degree shall be eligible to supervise a PhD thesis. An experienced Senior Lecturer with a minimum of five years Post-doctoral research and teaching experience may be eligible to serve as a co-supervisor provided he has published at least three journal papers in the last three years and that the Principal Supervisor is a Reader or Professor.

APPOINTMENT AND ROLE OF RESEARCH SUPERVISORS

• Research supervision for master’s degree by course work and research, and doctorate degree candidates shall be appointed by the Board on the recommendation of the Departmental and Faculty Postgraduate Committees.
• Research supervisors for postgraduate diploma candidates shall be appointed by the Faculty Postgraduate Committee on the recommendation of the Departmental Postgraduate Committee.
• Where a candidate is assigned more than one supervisor, one of them shall be designated the principal supervisor and the other(s) the co-supervisor(s).
• A supervisor shall not have under his supervision in any one academic session more than seven full-time master’s students (full-load) or three PhD students (full-load). A supervisor may supervise Masters and PhD students simultaneously provided he does not carry more than the full load above. In such cases, two Masters load is equated to one PhD load.
• The Board, with the approval of Senate, may appoint supervisors from another University of equivalent institutions. In such cases, at least one internal supervisor shall also be assigned to the student.
• The role of the supervisor shall, among others, be to guide and advise the candidates as appropriate and train him/her in the methods of research and in the writing of the report/dissertation/thesis.
• Where, in exceptional cases, a student is dissatisfied with the performance of the supervisors(s) approved for him by the Board, he shall report in writing in the first instance to the Department Postgraduate Committee. If the Departmental Postgraduate Committee is satisfied that the student’s report has merit, it shall recommend another suitable supervisor through the Faculty Postgraduate Committee for the approval of the Board. Where the Head of Department is also the supervisor, the student shall report in writing to the Chairman, Faculty Postgraduate Committee. The Board may entertain petitions from students who are dissatisfied with decision of Departmental and/or Faculty of Postgraduate Committee on his report.
• It is the duty of it student to alert the Chairman of the Board of Postgraduate Studies directly in writing if he is not assigned a supervisor for a period of one semester or after completion of pre-requisite courses.
• (i) Where a supervisor is dissatisfied with the performance of his/her student, he/she shall make a formal report to the Board through the Departmental and Faculty Postgraduate Committees.
• The supervision reserves the right to withdraw from his supervision of a student, after compliance with section 7.9(i) above.

PROGRESS REPORT ON POSTGRADUATE STUDENTS

• (a) At the end of the session, each Department shall submit to the Board a progress report on each registered post-graduate student who is not graduating.
• Where the student is pursuing a programme of study primarily by course work, a submission of results of the courses examined during the session shall suffice. The submission shall be in the format prescribed by the Board.
• In the case of research degree candidates a comprehensive report on the research carried out during the session shall be made on the progress report fOrm prescribed by the Board. It is the duty of the student to collect the forms from the Secretary, School of Postgraduate Studies and get them endorsed by his supervisor(s) and other signatories specified in the form.
• A research degree candidate who fails to submit a progress report for a particular session by the end of the following session shall be deemed to have voluntarily withdrawn from the programme.
• In addition to the reports submitted under section 7.10(c) above, the Board may, whenever necessary, call upon a supervisor to provide a report on any or all aspectsof the studentship of a candidate he is supervising.
• Every student must submit to his supervisor(s), when called upon to do so,
  (i) a report outlining the progress of his/her research during the period stipulated
  in the request. (ii) Any record book or file or papers being used. By the students in his/her research;
  (iii) A report on any assignment pertaining to the research.
• Any ‘breach of section 7.10(t) shall be reported in writing by the supervisor to the Board through the Departmental, Postgraduate Committee. The Board shall’ impose any disciplinary action it deems fit on the candidate.

CONTINOUS ABSENCE from UNIVERSITY

• Further to section 7.3(t), any student who continuously absents himself/herself from the University in excess of the durations specified in section 7.11(b) below without a written official permission, shall be deemed to have voluntarily withdrawn from the University. ,
• A student is deemed to have breached section 7.11(a) above if being:
  (i) a full-time student, he continuously absents himself from the university one semester without a written official permission;
  (ii) a part-time’ student, he’ continuously absents himself from the university for one session without a written official permission;
  (iii) a student of a long-vacation programme, he continuously absents himself from the university for one long vacation
.
• Requests for permission to be absent from the university shall normally be made to the Head of Department except that in the case of research degree candidates, the supervisor shall have power to grant permission ‘for periods nt exceeding one month.
• The Secretary, School of Postgraduate Studies shall be notified in writing of any request for continuous absence from the university for a period exceeding four weeks granted by the Head of Department. It shall also be the duty of the Head of Department to report to die Board any student who is continuously absent from the university without permission in excess of periods ‘specified in section 7.1 1’b)

APPROVAL OF POSTGRADUATE PROGRAMMES/COURSES

• No postgraduate diploma or degree programme, or amendments to existing programme, shall be advertised and/or offered in the university unless the same has been approved by Senate on the recommendation of the Board.
• No postgraduate course(s) or amendments to existing course(s), shall be offered in the university unless the same has been approved by, the Senate on the recommendation of the Board.
• A breach of section 7.12(a) and 7.12(b) above shall render such programmes or course(s) and void and of no effect, irrespective of when the infringement is detected
• For a new postgraduate programme or an amendment to an existing programme to be recommended to Senate for approval, the Board must be satisfied that:
  (i) the academic curriculum conforms with the guidelines prescribed in the Regulations Governing Postgraduates Degrees and Diplomas;
  (ii) adequate functional facilities for the postgraduate programme are available in the Department or Faculty presenting the programme;
  (iii) the academic staff to teach the programme is adequate both in quantity and quality;
  (iv) the request is presented in the format prescribed by the Board;
  (v) it meets any other requirements prescribed by the Board or Senate

PERIODIC REVISION OF CURRICULUM OF POSTGRADUATE PROGRAMMES

• (a) Curricula of postgraduate programmes pursued primarily by coursework, shall be reviewed periodically to keep pace with advances in the respective subject areas.
• (b) The maximum interval for compliance with section 7.14(a) above shall be five years.
• (c) Any such programme whose curriculum is not updated as prescribed in section 7.14 (a) and (b) above shall be suspended by Senate on the recommendation of the Board, unless a written satisfactory explanation has been given by the Department running the programme.

INTRODUCTION

Some graduates of higher institutions of learning, at the end of their studies discover that they cannot obtain their desired kind of jobs or that they cannot perform efficiently on their jobs simply because of the academic deficiencies of their education; A few others graduates also find that they cannot proceed to higher degrees (Master’s and Doctorate) because of the low standards of their qualifications. Such graduates, therefore, desire to correct their academic deficiencies by returning to the University to undertake appropriate short term educational programmes. The Enugu State University of Science and Technology in recognition of the need of such graduates has established postgraduate diploma programmes in various academic disciplines. The Postgraduate diploma programmes are made up of conversion courses designed to enrich, upgrade and appropriately orientate the quality of the student in the desired direction.

ADMISSION REQUIREMENTS

• Admission requirements, including method of application, eligibility of candidates and acceptance of offer of admission shall be as prescribed in section 6.
• The specific entry qualification shall be: Graduates of Enugu State University of Science and Technology or graduates from other approved universities who hold first degree qualifications acceptable to Senate; Candidates who hold good grades of non-first degree qualifications which are acceptable to Senate. These include:
  (I) HND (Upper Credit and above) in relevant discipline;
  (ii) Candidates with lower credit are required to have a CGPA of not less than - 3.00 on a 5-point scale;
  (iii) Holders of professional qualifications such as FIMILT, FNLT, FIST, AIB, ACCA, ACMA, ICAN, CPA, ACCS and ACIS.

ADMISSION PROCEDURE

• The Departmental Postgraduate Studies Committee shall recommend candidates for admission to Senate through the Faculty Postgraduate Studies Committee and the Board of the School of Postgraduate Studies;
• A candidate offered admission must accept it within the prescribed deadline.
• A candidate must register at the commencement of a session. However, where there are acceptable reasons, registration can be deferred by one session only.

MODE OF STUDY

• The academic programme leading to the postgraduate diploma shall be by course work and a creative research project. The academic programme shall be approved by Senate on recommendation of the Departmental Postgraduate Studies Committee through the Faculty Postgraduate Committee and the School of Postgraduate Studies Board. The postgraduate diploma course must be distinct from undergraduate courses and Master’s programmes, but may include undergraduate courses for students who have deficiencies.
• A candidate may register for the Full Time or Part Time. Any member of staff of the University who possesses the necessary qualification may be admitted for part time study only.

DURATION OF POSTGRADUATE DIPLOMA PROGRAMME

The full-time postgraduate diploma programmes shall last for a minimum of 12 calendar months, while part-time programme shall last for a minimum of 18 months.

Examination and ASSESSMENT

• The workload shall be made up of at least 15 credit hours per semester and at most 24 credit hours per semester including a research project of 8 credit hours
• There shall be an examination for each course at the end of each semester. The Department shall determine the courses to be registered by candidates for each semester or number of credit hours provided these do not exceed 24 per semester.
• The passing grade in a course would be D. (45) on a 5-points grade scale. But candidates will be expected to obtain 2.0 cumulative grade point average for a diploma certificate to be awarded.
• At the end of each semester, there shall be the postgraduate diploma examination. there shall be an oral examination for the defense of project report.
• The postgraduate diploma project shall follow the format and regulations of the first degree project report of the University and work reported therein must be work done during the approved period of the programme.

COURSE CODE

The coding of postgraduate diploma courses would be distinct and separate from the undergraduate. Master’s and doctor of Philosophy courses.

REGULATIONS APPLICABLE TO MASTERS DEGREE PROGRAMME

ADMISSION REOIJIREMEIILTS

• Section 6 on admission and other related matters shall apply
• The specific entry requirements shall be any of the following
  (i) Graduates of Enugu State University of Science and Technology or graduates from other approved universities who have obtained the appropriate degree with at least a good second class honors or its equivalent.
  (ii) Holders of the ESUT Postgraduate Diploma or PGD from other recognized institutions. However all candidates seeking admission through (ii) above into the Masters programme are required to have a CGPA of not less than 3.00 on the 5-point grade scale or 2.50 on 4-points grade scale to be eligible for admission.
  (iii) A professional qualification approved by Senate on the recommendations of the Departmental, Faculty and Postgraduate Boards as being equivalent to a good honors bachelors degree. The professional qualification must be in the subject/discipline into which admission is being sought.
  (iv) In exceptional cases, a bachelors degree that are not classified may be considered provided that the academic transcript shows that the final cumulative grade point average obtained by candidate is comparable to (i) above.

Admission Procedure

• An application for admission to a course of study leading to a Master degree shall be made on a prescribed form together with copies of certificates to the Secretary, School of Postgraduates Studies who shall call for transcripts as well as three referees reports on the candidates
.
• The Departmental Postgraduates Studies Committee shall consider the applications in the first instance and make recommendations about admission and supervision to Senate through the Faculty Postgraduate Studies Committee and the School of Postgraduate Studies.
• The School of Post graduate Studies shall document and present to Senate the names of candidates for admission. Candidates offered admission may register on the payment of the appropriate fees and must produce the originals of the certificates or other acceptable evidence that they are in possession of the qualifications claimed in their applications.
• A candidate offered admission must indicate acceptance within the prescribe deadline failing which the admission is deemed to have lapsed.

MODE OF STUDY

• A candidate may register for either full-time or part-time.
• Members of staff of the University who possess the necessary qualifications may be admitted for part-time study only.
• Where course work is involved, it shall be based on a programme approved by Senate on the recommendation of the Departmental Postgraduate Studies Committee and through the Faculty Postgraduates Studies Committee and the Board of School of Postgraduate Studies.
• Where qualifying examinations and/or remedial programme are necessary, the candidate’s department would be expected to inform the School on the remedial courses to be offered.

DURATION OF PROGRAMME

The Degree of Master’s shall last for a minimum of 12 calendar months for full-time or 18 months for part-time students. The maximum duration shall be three years for full-time students and four years for part-time students. Senate does not normally grant approval for extension of period of study 1ut in special circumstances, application shall be received and considered on individual merit. Such an application which must be channeled through the candidate’s Supervisor, Departmental and Faculty Postgraduate Committees is to be addressed to the Dean, School of Postgraduate Studies for the consideration of the Board of the School and recommendation to Senate.

EXAMINATION AND ASSESSMENT

For the Master’s degree, the workload shall be made up of at least 28 credit hours and at most 36 credit hours including a research project of 10 credit hours. A qualifying examinations and the courses therein as well as any courses designed to make up the background of the candidate towards the proper study for his higher degree, shall be the internal affairs of the candidate s department The department may organize these courses and examinations internally without an External Examiner and report the detailed result through the School to Senate. These will enable the department recommend that the provisional registration of the candidate be confirmed or be changed to registration for another degree or that his study be terminated.

• (i) Any course or courses constituting part of the candidate’s proper graduate study of his discipline for the degree of Master shall be approved, taught and examined; with an appropriate External Examiner formally appointed, fully participating.
• (ii) The minimum passing grade in a course shall be “D” (45) on the5.poiñts grade scale. -
• (iii) Only a CPGA of not less than 3.00 on the 5-points grade scale for course work and oral examination will qualify a candidate –for the award of a Master’s degree.

ADMISSION REQUIREMENTS

The following may apply for provisional registration as candidates for the degree of Doctor of Philosophy:
Graduates of approved universities who have obtained the degree of Masters appropriate to the proposed study. A candidate seeking admission into the Ph.D programme from the Master’s programme would be required to obtain a CGPA of not less than 3.50 on 5-points grade scale or 3.00 on a 4-points scale.

DURATION OF PROGRAMME

The minimum period of full-time study for the degree of Doctor of Philosophy shall be three years for full-time and five years for part-time students. The maximum duration for the programme is 5-years on full-time basis and 7-years on part-time basis. The rule on extension of time for Ph.D work is as for the Master’s programme.

EXAMINATION

• For a thesis to be approved for the degree of Doctor of Philosophy, it shall embody the original research of the candidate, display critical judgement and contain materials published as a definite contribution to knowledge.
• A candidate may submit in addition to his thesis any relevant material published independently or in collaboration. If jointly published, t shall be accompanied by a statement of candidate’s share of work and be countersigned by the collaborator.
• A PhD student must present at least two seminars in the Faculty, before the fmal thesis defense. Soft bound copies of the seminar reports must be submitted to the PG School through the Department and Faculty Boards. The seminars serve as annual progress reports. There must be a time gap of at least 9 months between successive seminars. To remain in good standing in the Doctorate degree programme, the candidates supervisor, Head of Department (provided he has a Ph.D) and the Dean of the Faculty must certify (in a prescribed form) that the seminar presented is a good indicator that the candidate is making progress in his/her field of research. (i) Any candidate who fails to present a seminar for at least two years will be assumed to have withdrawn from the programme. Such a candidate may only continue with the programme if he/she applies to Senate for continuation through the appropriate Boards and if such an application is approved. (ii) Candidates in (i) above whose applications were approved by Senate will be required to pay all necessary fees, fines and penalties stipulated by Senate.
• A thesis approved for the award of the degree of Ph.D shall be an original work displaying competence in the particular field of study combined with the exercise of critical judgment and containing material worthy of publication as definite contribution to knowledge. It must be satisfactory as regards literary presentation.
• A candidate shall be required to sign a declaration that the dissertation represents his original work. The declaration must be countersigned by his supervisor(s).
• If the thesis is satisfactory but the candidate fails to satisfy the examiners in the oral examination, the candidate may be recalled for a second oral examination, after a further period of study not exceeding one academic session from the date of the first examination.’
• A candidate whose thesis is rejected for the degree of Ph.D will not be recalled for a second oral examination on the same topic. Such a candidate may however reapply for admission as stipulated in section 10.1 above.
• Where a candidate is a member of staff in the Department and the Head of Department is not a doctorate degree holder or is junior to the candidate, the Department shall be represented by a suitable nominee of the Head of Department.
• For any course work examination undertaken by a Ph.D student a minimum passing grade will be a ‘C’ which is 3.00 on ,a 5-point grade scale.
• ( To remain in good standing on the Doctorate programme and qualify for the award •of the Ph.D degree, a candidate must obtain a minimum of 3.50 on the 5-points grade scale, and satisfy external and internal examiners in both written and oral examinations.

GENERAL’EXAMINATION MATTERS

PERIOD OF EXAMINATION

• Coursework written examinations for a semester should be conducted within the last • two weeks of the semester in which the courses are taught.
• Oral examination candidates for Ph D Thesis shall take place at any time of the year

EXAMINATION TIMETABLE

The’ semester coursework examinations time-table shall be drawn up by the departments one month before commencement for the examination; and the Head of Department shall forward one, copy to the School of Postgraduate Studies immediately.

RETURN OF GRADES

• Postgraduates Diploma Examination - The HOD shall return the course grades awarded for PGD courses not later than 4 weeks from the date of the examinations.
• Master’s Examination - The HOD shall return the grades• awarded for Master’s courses and dissertation not later than 2 weeks from the date the External Examiner shall, have signed the grades awarded.
• In the case of Ph.D thesis, the HOD shall, after the conduct of the oral examination forward the report to the Dean School of Postgraduate Studies through the Dean of Faculty.
• The School of Postgraduate Studies shall process the result and forward it through •the Board of the School of Postgraduate Studies, to Senate, whether award of the degree or failure is recommended.

REVIEW OF EXAMINATION SCRIPTIPROJECT

An aggrieved student could petition to the Dean School of Postgraduate Studies through the HOD and Dean of Faculty. The Dean SPGS on receiving the petition shall refer the petition back to the Dean of Faculty to set in motion machinery for review. For this purpose, the Faculty PG committee shall appoint two experts from within the department or faculty, and if necessary from outside the University to carry out the review and to submit the grade being awarded by them (percentage grade) to the Dean of Faculty. The average of the two grades will constitute the final review grade which is to supersede the grade petitioned against by the candidates; The Dean of Faculty shall report the faculty’s deliberation and recommendation to the Dean of PG School who shall in turn report the cases to the PG Board for final recommendations to Senate.
The candidate petitioning for a review of his/her grade is required to pay the petition fee of N300.OO (or whatever is current at the time). This amount shall be refunded to him/her if as a result of the remarking his/her performance is upgraded by at least a letter grade.

RESIT AND DEFERMENT OF EXAMINATION

• There shall be no resit or supplementary examination for postgraduate students.
• Any candidate referred in course work/project report/dissertation/thesis shall reregister for it, run the programme for at least one full semester or as may be recommended by the examiners, and thereafter be examined on it again.
• Any candidate who fails to sit for any examination(s) on account of ill-hearth duly certified by a medical officer on account of other valid reasons approved by the Bóardof1IgratIuat School may be allowed to sit for the examination as first attempt at the next opportunity when the examination is due.
• Where a candidate is unable to take an examination because of ill-health, he shall notify the Dean of Postgraduate School through the Head of Department and the Dean of the Faculty and shall submit a valid medical certificate within one month of the examination.
• Where a candidate fails to take an examination through the fault of the department he/she shall sit for the examination as first attempt at a later date to be arranged by the department within the same session.
• Where a candidate fails to take an examination without valid reason approved by the Postgraduate Board, he/she shall be required to register the affected courses, and take the examination at the next opportunity as a second and final attempt.

ASSESSMENT OF THE CANDIDATES WORK

At the end of the first academic year of a candidate’s work, the Departmental Postgraduate Studies Committee shall send to the Senate through the Faculty Postgraduate Studies Committee and Postgraduate Board the following:

• (a) A comprehensive assessment of the progress of the candidate.
• (b) A recommendation on whether the candidate shall continue with the degree he had in view at registration or change :to another higher degree.
• (c) ‘Study at Other Centre ‘.
  When Senate is satisfied that the appropriate facilities and supervision exist elsewhere, it may grant a special approval that part of a candidate’s work be undertaken outside the University.
• (d) Change of Field of Study ‘.
  At any appropriate stage, change of field of study may be recommended to Senate through the Departmental and Faculty Postgraduate Studies Committees and the Board of the School of Postgraduate Studies. ,

APPROVAL OF THESIS

• Before an oral examination is conducted; the tile of thesis must have been approved by the Senate on the recommendation of the Departmental and Faculty Postgraduate Studies Committee and the Board of the School.
• There is to be a maximum of not more than 25 (twenty-five) words inthe thesis title.

SUBMISSION OF SYNOPSIS

Synopsis: A candidate who wants approval of his/her thesis title has to submit a two-A4 page, double spaced-typed synopsis arranged along the following lines:

• Introduction
• Methodology
• Results. V
• Approval of synopsis is subject to the student being able to secure the signature of his Supervisor, HOD and Chairman of Faculty Postgraduate Committee as well as to the submission of 35 copies of the synopsis which will be forwarded to the Dean of Postgraduate School.
• A candidate wishing to present himself/herself for oral examination must have secured approval from Postgraduate School for the title of his/her thesis at least three months earlier

Submission Of Thesis

• A candidate for thesis examination shall register his intention to graduate in an academic year during the official University registration period in that academic year.
• A candidate who fails to submit his thesis not later than two weeks from the beginning of a semester will be required to pay the next semester fees.

APPOINTMENT OF INTERNALIEXTERNAL EXAMINER(S)

Internal and external examiners are appointed by Senate on the recommendations of relevant departments, faculty and the Board of the Postgraduate School. An external examiner should be knowledgeable in the area of the student’s research work. An external examiner for the Master’s degree shall not be below the rank of a senior lecturer in a recognized University, and in the case of a Ph.D student, the examiner must possess a Ph.D degree and be a reader/professor in a recognized University.

JOB OF EXTERNAL EXAMINER

The external examiner shall moderate and countersign all postgraduate Diploma and Master’s degree with respect to questions and results as shall be prepared by the department. The external examiner shall also read the course work scripts and moderate grades awarded by the internal examiner. He/she shall also read thoroughly and grade each project report.

JOB OF EXTERNAL EXAMINER

• Head of Department — Chairman, who must be an approved Supervisor and of the rank of Senior Lecturer and above
• External Examiner
• Major Supervisor
• Co-Supervisor (where applicable)
• Dean of Faculty or his Representative
• Dean of Postgraduate School or his Representative

DIssERTATIONIThE5IS EXAMINATION

• The candidate for the examination shall not later than the beginning of the last semester of prescribed period of study, send three printed or typewritten copies of his thesis prepared as follows to the Dean of School of Postgraduate Studies.
  Size of Paper
  A4 paper approximately 25cm or 20cm except for drawings and maps that may be in any convenient size.
  Typing
  Double spacing 4cm margin to the left and reasonable margin to the right. Binding -
  Firmly held together neatly but not necessarily with hard cover.
• The candidate shall not later than one month after the final approval of the thesis, submit to the Dean of the School of Postgraduate Studies three printed typewritten - copies of his/her thesis as above and further prepared as follows: Binding: Art Vellum or cloth, overcast, edge uncut. Color of Binding Doctorate Thesis — black Master’s Dissertation — mature palm leaf green Postgraduate Diploma Project Report — light brown. Lettering The title, candidate’s name, degree and on front cover with degree, discipline., candidate’s name and year on the spine, all bold in gold 5mm to 10mm letters.
• Every thesis-shall be written in a satisfactory literary-style and in approved .language and shall contain an abstract of not more than 300 words stating the main arguments, procedures and conclusion. Separate copies of the abstract may, in some cases, also are required in addition to the copies of the thesis.
• - The greater portion of wor1c reported in a thesis must have been done during the approved period of study for the degree.
• A thesis may not contain any material previously presented to any institution in fulfillment of the requirement of any other degree or professional qualification unless it is duly acknowledged that the materials had been so presented.
• While a candidate is seeking permission to be examined on a postgraduate thesis, the supervisor, if he/she is satisfied. that the thesis is ready for oral examination, shall submit to the Head of Department, three light brown copies of the thesis. The HOD will forward one copy of the thesis to the Dean of PG School together with the “form for readiness to be examined” completed by the student. The PG 1ean, with the help of the HOD will send the copy of the thesis to the duly appointed external examiner. The external examiner will be asked to write to the PG Dean, copying the HOD indicating a suitable date for the oral examination, giving at least one month notice. The HOD will follow up with a confirmatory fast mail and proceeded to arrange for the examination. He will make available to the supervisor one copy of the thesis and inform the student and other members of the panel about the date and the time for the oral exam.
• The HOD, on the University approved form, shall report the result of the oral examination to the Dean of the School of Postgraduate Studies through the Dean of the Faculty.

GRADING POSTGRADUATE PROGRAMME

Table -1

Table 2

Cumulative Grade Point Average for Various Grades and Classes of Pass in Diploma

CHANGE OF NAME BY STUDENTS

• all postgraduate students shall graduate with the names by which they were admitted to the University.
• Notwithstanding section 12.1(a) above, a female student may, as a result of change in marital status, and with-acceptable documentary proof, be allowed to change her surname. The student is required to apply in writing to the Board.
• The Board may, in very exceptional cases entertain applications from male students for a change of surname: —For the- Board to entertain such applications,- -there must be proof that the entire members of the candidate’s family are also changing their surnames. The proof shall be in the form of a court-certified true copy of an affidavit sworn to in a court of law located in the candidate’s local government area by the head of the candidate’s family. For foreign students, the affidavit must be endorsed by their country’s embassy in Nigeria.
• On no account shall change in the first and/or middle names of a student be permitted during the period of, studentship.
• The Board shall not entertain any application for a change of name in the last session of the candidate’s studentship.

CONDUCT AND DISCIPLINE OF STUDENTS

• Postgraduate students are first and foremost, students of the University. The Senate regulations on the general conduct and discipline of students are therefore also binding on them.
• A postgraduate student is required to show a higher level of good conduct and discipline than an undergraduate. This principle shall guide any disciplinary action on any postgraduate student.
• Ignorance of any Senate regulation shall be no excuse.

GENERAL REGULATIONS GOVERNING THE CONDUCT OF EXAMINATION

• A full-time member of the academic, administrative or technical staff of this university may be admitted to pursue a postgraduate diploma or degree programme in accordance with Regulations subject to the following condition:
  (i) the member of staff must meet the normal requirements for eligibility to pursue a programme of postgraduate studies in the area of his choice;
  (ii) the postgraduate programme of his choice must be relevant to his primary assignment and/or to the staff developmental needs of his Department;
  (iii) the candidate must be formally released by the appropriate sub-committee(s) of the Governing Council of this University (hereinafter, the appropriate University organ) on the recommendation of his Head of Department.
• Such a member of staff seeking release for postgraduate studies as prescribed in section 12.4a (iii) above shall apply in writing on the form approved by the appropriate University organ.
• In recommending a member of staff for a release for postgraduate studies, the Head of Department must indicate the type of release that is to say whether on full-time or part-time studentship.
• In approving the release of a member of staff for postgraduate studies, the appropriate university organ shall specify:
  (i) the type of studentship it has approved;
  (ii) the type of sponsorship granted, that is to say exemption from whole or part of tuition fees or no exemption at all;
  (iii) the duration of release.
• The appropriate University organ shall not exempt a member of staff from paying fines incurred as a result of poor academic performance, negligence, carelessness, or laziness on his part. -
• All such members of staff fully released and admitted shall enjoy all the benefits and privileges of postgraduate students.
• Members of staff who belong to the trainee cadre, such as Graduate Assistants, shall pursue their studies on full-time studentship. Such a member of academic staff shall not normally carry a teaching/tutorial load of more than six hours a week.
• Where a person who has been a student under this regulation ceases to he a member of staff of this University, he shall apply to the Board to determine the condition(s) of continuance of his studentship.

GENERAL REGULATIONS GOVERNING THE CONDUCT OF EXAMINATION

• A candidate- registered for .a higher degree of another University recognized by Senate and who seeks to carry out part of his/het study and research in this university may, on the recommendation of the appropriate Faculty Postgraduate Committee, be admitted by the Board as an occasional student.
• Such a student shall:
  (i) not be awarded a higher degree of the University;
  (ii) be assigned supervisor(s), where applicable, to direct him/her in his/her research;
  (iii) not normally pay tuition fees prescribed for regular students but shall pay such fees as prescribed by Senate;
  (iv) normally be treated as a regular postgraduate student of this University in the case of University facilities.
  (v) Formally register with the School of Postgraduate Studies.
• Notwithstanding the provision of section 12.5b (iii) and (IV) above, the University shall not incur any special or major financial obligation/expenditure in furtherance of the research of an occasional student. Where such a situation arises, the student or his sponsors shall be required to make appropriate contribution.
• A copy of the approved thesis and papers emanating from research carried out during occasional studentship in the University shall be deposited with the Secretary, School of Postgraduate Studies who shall subsequently deposit same in the University Library.
• A candidate seeking admission as an occasional student shall, after preliminary consultations with the appropriate lecturer(s) and Department(s) of this University, apply in writing on forms approved by the Board. The application, which must be endorsed by the Dean of Postgraduate Studies and other relevant functionaries of the candidate’s university shall, among others contain:
  (i) information on the postgraduate degree registered for;
  (ii) a description of his field of research and research proposal;
  (iii) a clear statement on the aspect of the work to be done in this University;
  (iv) the department of the University where suitable facilities and research supervisor have been identified.
  (v) The envisaged duration of occasional studentship; (vi) A definite evidence of release by the Senate or other appropriate organ of the candidate’s University.
• Candidates for occasional studentship can apply at any time of the year.

FEES

PAYMEMT OF FEES

• A student ceases paying fees as soon as he submits his/her dissertation/thesis for examination.
• A student whose thesis is rejected or who fails an examination pays fees and the normal University examination fees as appropriate.

REFUND OF FEES

• A student who withdraws from his/her programme must do so with the approval of his/her supervisor/head of department who will communicate his comments to the Dean of Postgraduate School through the Dean of Faculty.
• Fees will be refunded on pro-rata bases as stipulated by Senate.